The problem
This work sits with a Prospect Manager for a reason.
Every week, Dudley Land Company invoices a client for its leasing work, and every invoice needs a plat map: a simple diagram of the land that shows each parcel and who owns it.
The map is simple. The knowledge behind it is the whole job. Building one means reading three separate spreadsheets that track the land’s title, ownership, and record dates, knowing which details matter, and getting every parcel and label right. That’s why the work sits with a Prospect Manager, someone who knows the prospect well enough to catch a record that looks off. At 20 to 30 minutes a map and 20 to 50 maps a week, it eats close to a full day of a senior person’s week.
The work can’t wait, either. The invoice has to go out before the client funds the next round of lease bonuses, so maps jump the line and prospect work stalls behind them.
The solution
Claude gathers the context. The Prospect Manager keeps the judgment.
Benali built Dudley a reusable setup in Claude AI. The Prospect Manager drops in the same three spreadsheets plus the blank template, and Claude reads all three sources together, fills in every field, draws each parcel, and labels it with its number and acreage.
Claude handles roughly 90% of each map: the gathering, the cross-referencing, the formatting. The last 10% takes real judgment, like an unusual property line or a record that’s hard to pin down, so Claude flags those and hands them back to the Prospect Manager to confirm. Nothing uncertain goes out unchecked. The whole thing is saved as a ready-to-run project, so every map is just a quick upload.
Time & impact
The maps keep their expert. The expert gets the day back.
A plat map that took 20 to 30 minutes now takes three to five: upload, then review the flags. Same sources, same standards, checked by the same expert eye.
The stopwatch is the smallest part of it. Maps stop eating a day a week, invoices go out on time, and clients fund the next round of lease bonuses sooner. The Prospect Manager spends the recovered day on work only a Prospect Manager can do: evaluating prospects and moving projects forward.